AWSA
POLICIES AND PROCEDURES
Rev 0
Approved 01-2008
TABLE OF CONTENTS
1.1.
Regional Policy
1.2.
Council Members
1.3.
Membership
2.
TOURNAMENTS
2.1.
Regional Tournament
2.1.1.
Tournament Authority
2.1.2.
Tournament Dates
2.1.3.
Mandatory Requirements
2.1.4.
Customary-Optional Requirements
2.1.5.
Host Site Selection
2.1.6.
Bid Process
2.1.7.
Classification
2.1.8.
Officials
2.1.9.
Skier Qualification
2.1.10.
Tournament Entry Fees
2.1.11.
Scheduling, Practice &
Miscellaneous
2.1.12.
Towboats
2.1.13.
Special Awards
2.2.
Other Tournaments
2.2.1.
Scheduling Tournaments
2.2.2.
Sanction Approval
2.2.3.
Sanction Fees
2.2.4.
Tournament Operational Guidelines
2.2.5.
Miscellaneous Tournament Guidelines
3.
SELECTION OF EVENT OFFICIALS
3.1.
Selection Process- General
3.2.
Regional Tournament
3.3.
National Tournament
4.
RECORDS
4.1.
General
4.2.
4.3.
4.4.
4.5.
State Skier Records
4.6.
Regional Ranking List Champions
5.
MEETINGS
5.1.
Annual Membership Meeting
5.2.
Council Meetings
5.3.
Minutes of Meetings
6.
ELECTRONIC BALLOTING PROCEDURES
6.1.
General
6.2.
Resolution
6.3.
Discussion Period
6.4.
Ballot
6.5.
Ballot Results
7.
ELECTIONS
7.1.
General
7.2.
Nomination Procedures
7.3.
Teller Committee Procedures
8.
APPOINTMENTS
8.1.
Council Officers
8.2.
Other Appointments
9.1.
National Committees
9.2.
Regional Committees
10. AWSA & USA-WS
DIRECTOR QUALIFICATIONS
10.1.
AWSA National Director Qualifications
10.2.
USA-WS Director Qualifications
11. WEB SITE
11.1.
General
11.2.
Advertising Fees
12. REGIONAL GUIDE
12.1.
General
12.2.
Event Announcement Fees
12.3.
Advertising
13.1.
13.2.
13.3.
13.4.
USAWS Junior Team Code of Conduct
13.5.
Junior Development Awards
14. FINANCIAL
14.1.
Fund Balance
14.2.
Investment Policy
14.3.
Financial Statements
14.4.
Reimbursement of Expenses
14.5.
Volunteer Travel Expenses
14.6.
Junior Development Clinics
14.7.
AWSA Officials Clinics
15.
MISCELANEOUS
16.
APPENDIX
16.1. APPENDIX 1
16.2. APPENDIX II
16.3. APPENDIX III
16.4. APPENDIX IV Awards
1.
REGIONAL
COUNCIL (Top)
(Contents)
1.1.
Regional Policy
·
The AWSA Midwest Regional Council
(Council) has the authority to set, change and enforce policies and procedures within the bounds of the AWSA Midwest Region Bylaws and the
AWSA Bylaws, by 2/3 majority vote.
·
Membership only directs the Council, therefore,
Council must vote on issues voted on by the membership, to make them official
policy.
1.2.
Council Members
·
Each State Federation shall determine
its’ Council representative and selection shall be in accordance with the
bylaws of each State Federation.
·
Council members must be active USA-WS members and they must be AWSA full or associate members. They must be US citizens.
·
State Federations may establish other
qualifications for their Council Representative as they deem appropriate.
·
The NCWSA Midwest Director shall be an ex-officio
member of Council with voice and without vote.
1.3. Membership
·
“Full” members are USA-WS members that are legal residents of the Midwest Region
(per USA-WS membership records) and designate AWSA their primary sport
discipline.
·
“Associate” members are USA-WS members from other
sport disciplines that compete, officiate, and/or participate in AWSA events
and programs, but are not full members.
Associate members are eligible to vote
·
Per the AWSA bylaws, the EVP may grant associate
member status, on an annual basis, to individual USA-WS members that request
this status.
2.
TOURNAMENTS (Top) (Contents)
2.1.
2.1.1.
Tournament Authority
·
Council shall have complete control of
the Midwest Region Tournament.
·
The Executive Vice President (EVP) will
be the Council representative in all decisions regarding operations of the
tournament.
2.1.2.
Tournament Dates
·
Council shall determine the dates of
the Regional Tournament.
·
Generally the Regional Tournament shall be held the
first weekend in Aug or one week before Nationals, which ever is latest in the
year.
2.1.3.
Mandatory Requirements
·
The
site shall provide all necessary technical equipment for a Class L or
equivalent tournament.
·
The hosting club will provide trophies,
medals, or plaques for the first five (5) places of each event for each
division and for overall in each division.
The quality of the award shall be commensurate with
standards set by the Council.
·
The hosting club will provide room
accommodations during the tournament for the following appointed tournament
officials listed below. The number of
nights shall be the same as the length of the tournament. In addition, officials noted with an asterisk
(*) will receive accommodations for an additional night preceding the
tournament.
o
Chief Judge *
o
Assistant Chief Judge(s)
o
Appointed Judges
o
Chief Driver *
o
Chief Scorer *
o
Assistant Chief Scorer
o
Technical Controller *
o
Safety Director
o
Assignment Coordinator
·
The hosting club will provide meeting
rooms of adequate size for the Summer Council meeting, the officials meeting
and the Midwest Annual Membership meeting.
2.1.4.
Customary-Optional Requirement
·
Provide a Saturday Night
Awards Banquet. Skiers and officials shall receive complimentary banquet
tickets.
2.1.5.
Host Site Selection
·
Council shall select the Regional
Tournament host site for the following ski year at the winter Council meeting
(e.g. the 2009 host site shall be selected at the 2008 winter Council meeting).
·
Council shall select the
Regional Tournament host site by majority vote.
·
Council may award the Regional
Tournament to a host site for consecutive years.
2.1.6.
Bid Process
·
Bids for the Regional
Tournament shall be solicited by the EVP a
minimum of 90 days before the selection. Solicitation shall be via the
·
Bids for the Regional
Tournament shall be submitted to the EVP no
later than 30 days prior to the winter Council
meeting where selection is to be made.
·
Bidding host sites may make bid
presentations to Council at the winter meeting.
·
Bids shall include a preliminary budget
for the tournament and a proposal for entry
fees.
2.1.7.
Classification
·
The Midwest Regional Tournament will be
an AWSA sanctioned record capability tournament. The
class of each event shall be the same as that year Nationals, unless determined
otherwise by Council.
2.1.8.
Officials
·
Council shall determine the number of
officials required based upon length of the event and the number of lakes that
will be utilized in conducting the event.
2.1.9.
Skier Qualification
·
Council shall
establish skier qualification requirements for each division by event.
·
Qualification
to Regionals shall be based on the AWSA National Rankings List. Skiers
achieving a ranking level 6 in slalom, trick, jump
or overall, except Men 3 and Men 4 slalom, which requires ranking level 7, on the
official “cut off date” automatically qualify for Regionals in that event. Council shall establish the official “cut off
date” annually.
·
After the “cut off date” skiers who did
not achieve a qualifying ranking level may still qualify for Regionals in any
event or overall through any of the following five last chance qualifying
methods.
o
Increasing his average equal to or
above the “cut off average” (COA), prior to closing registration for his
event. At the cut off date, the National
rankings list average of the last ranked
skier in each division in slalom, tricks, jump, and overall will be established
as the COA for that level;
o
Achieving a score equal to or above the
COA at their State Championships or at any class E,L,R event between the cut
off date and Regionals;
o
Placing in the top three (3) at their
State Championship;
o
Holding a valid Open/M55K rating; or
o
Qualifying for Nationals at the cut off
date.
2.1.10.
Tournament Entry Fees
·
The Council shall approve tournament
fees and any discounts.
2.1.11.
Scheduling, Practice and Miscellaneous
·
The EVP shall have final approval of the
schedule with input from the Chief Judge and the Host Tournament Director.
·
Each event shall be seeded using the AWSA
National Rankings List for the Midwest Region. The
seeding score will be
based on the most current AWSA National
Ranking List available prior to the tournament.
·
Out of
region skiers shall ski first in their event(s) and are not eligible for
placement.
·
The EVP will mediate all
registration problems that apply to the entry of a skier in the Regional
Tournament.
·
Junior Events shall be scheduled to finish
before the awards banquet.
·
Practice on unused water before and during
the tournament shall be at the option of the tournament sponsor and offered equally
to ALL contestants.
·
The Technical Controller and Chief Driver
shall have priority over practice at the tournament site on the day before the
tournament.
·
The Regional Tournament is exempt from regional
sanction fees.
2.1.12.
Towboats
·
AWSA
shall determine the Boat manufacturers qualified to pull the Regional
Tournament.
·
The
EVP in conjunction with the Chief Driver and Tournament Director shall
determine the minimum number of towboats required from each manufacturer.
·
Event
assignment shall be done by dividing the scheduled events into groups equal to
the number of the manufacturers qualified to participate. Each group shall be
of approximate "equal weight" relative to number of skiers in
each event and prestige of the divisions. The Chief Judge and Chief Driver
shall create the event groups.
·
Towboat
selection shall be done by the Chief Judge and Chief Driver by random draw. The draw for towboat use shall be done publicly and
posted the day before the competition begins.
·
Towboat
selection for 57-kph jump events shall be by random draw from manufacturers
providing a high horsepower towboat. If
no high horsepower boats are available, the 57-kph jump events shall be
included in the event groups detailed above.
2.1.13.
Special Awards
·
Tommy
Dorwin Award - This award may be presented to anyone each year at the Regional
Championships. The purpose is to reward a person, who through unselfish hard
work and dedication, volunteers above the call of duty to the successful
completion of the tournament. See
Appendix IV Awards for selection details
·
Mary
Jo Powers Officials Award - This award may be presented to a rated Judge,
Driver, Scorer, Safety or Technical official each year at the Midwest
Championships. The purpose is to reward an official, who through unselfish hard
work and dedication, contributes above the call of duty to the successful
completion of the tournament. See Appendix IV Awards for selection details
2.2. Other
Tournaments (Top) (Contents)
2.2.1.
Scheduling Tournaments
·
State Federations shall have
full autonomy to schedule tournaments in their respective state, except there shall only be one state tournament per state and
no other tournament will be sanctioned in that state on that weekend.
·
State Federations are encouraged to hold
scheduling meetings prior to the Council winter meeting to coordinate and
schedule tournaments and activities for the upcoming ski year.
2.2.2.
Sanction Approval
·
Sanctions for AWSA Tournaments
conducted in the
·
AWSA tournament
sanction applications submitted after January 1 requires approval of the State
Federation President or Council Representative prior to EVP sanction approval.
·
Tournament sanctions shall not
be approved if a sponsor has unpaid sanction fees or is not in good standing
with the Council or with AWSA for any reason.
2.2.3.
Sanction Fees
·
Council will establish and
approve regional sanction fees to be collected for each AWSA sanctioned
tournament conducted in the Region.
·
Regional sanction fees are due
prior to EVP sanction approval.
·
Regional sanction fees:
o
$75 AWSA Class C and higher tournaments
o
$30 NSL, U-Can-Do-It Challenges, Fun, etc
o
$300 Maximum sanction fee for a single site per calendar year.
·
Sanction fees include a
tournament announcement in the Midwest Regional Guide. Regional sanction fees
apply regardless of whether the tournament is in the regional guide, except the NSL, U-Can-Do-It Challenges, and Fun sanction fee
will be waived if the event is not in the guide.
2.2.4.
Tournament Operational Guidelines
2.2.5.
Miscellaneous Tournament Guidelines
3.
SELECTION
OF EVENT OFFICIALS (Top) (Contents)
3.1. General
·
Council shall select
·
The Regional representative of the
Judges/Scorers Committee shall send an invitation to Midwest three event senior officials in the
fall, asking them to submit their name if they are interested in working the
Regional and/or National tournament(s). The
Regional representative of the Drivers Committee shall send a similar
invitation to
·
There is no limit on the number of consecutive years
an official or driver can be appointed or assigned to the Regional or National
tournaments.
3.2. Regional Tournament
·
Council shall appoint the following years Chief
Judge, Chief Scorer and Chief Driver at the summer Council meeting.
·
The Tournament Director shall submit the Chief
Safety Director and the Chief Technical Controller names to Council for
approval at the winter Council
meeting closest to the Regional Tournament.
·
The Regional
representative of the Judges/Scorers Committee shall submit the list of
interested officials to Council at the
winter Council meeting preceding the event. Council shall select the Assistant
Chief Judges, Appointed Judges, and the Assignment Coordinator from the names
submitted.
·
The Chief Scorer, Chief Driver, Chief
Safety Director and the Chief Technical Controller shall select their
respective Assistants. The Assistant
Chief Driver shall be selected from the appointed drivers.
·
Council shall select the appointed
drivers using the following guidelines:
3.3. National Tournament
·
Council shall nominate appointed and assigned
judges; appointed and assigned scorers; appointed drivers; and announcer(s), to
represent the
·
National tournament appointed drivers shall be
selected from the list of appointed Regional tournament drivers.
·
Drivers
must be three event senior drivers.
4.
RECORDS (Top) (Contents)
4.1.
General
·
Council has final approval of regional records.
·
Records are recognized for performances by skiers
who, at the time of the performance, are legal residents of the Midwest Region
per USA-WS membership records.
·
Skiers are responsible for submitting
performances to be considered for regional records. Performances submitted will be validated
against official AWSA or IWSF scorebooks
·
Single
performances may be recognized in two or more categories if it meets the
requirements for each.
·
Skiers
are responsible for submitting proof of performance to the Record Coordinator,
for records other than Regional Championship Records.
·
If
a rule or guideline change causes an existing record to be incomparable with
current conditions, the record may be moved or adjusted to meet the new
conditions or it may be retired.
·
Regional records will be published on
the
4.2.
·
Midwest Regional Championship Records
may only be set at the Midwest Regional Tournament by skiers eligible to place
in the tournament.
4.3.
·
Midwest Tournament Records are
performances at any AWSA sanctioned class C or higher tournament held in the
Midwest Region.
4.4.
·
Midwest Skier Records are performances
by a
4.5.
State Records
·
State Federations shall have
jurisdiction over their respective records.
4.6.
Regional Ranking List Champions
·
At the end of each AWSA ski year the
Council shall recognize Regional Ranking Champions.
·
The form of recognition shall be
determined by Council.
5.
MEETINGS (Top) (Contents)
5.1.
Annual Membership Meeting
·
As prescribed in the Bylaws, the annual
membership meeting shall be held within the bounds of the Region during the
regional tournament.
·
The agenda shall be approved by Council
at the summer Council meeting and shall be posted on the website and at the
regional tournament site.
5.2.
Council Meetings
·
As prescribed in the Bylaws, Council
shall meet (summer meeting) within ten (10) days
prior to the annual membership meeting.
·
Council shall meet (winter meeting)
within 30 days prior to the AWSA Board winter meeting.
·
Meeting dates and location shall be
determined by Council.
·
Council meetings are open to all
·
The EVP shall submit an agenda to
Council 10 days prior to the scheduled meeting.
5.3.
Minutes of Meetings
·
Minutes of each membership and council meeting
shall be prepared.
·
Minutes will be reviewed by the EVP and posted on
the
·
Minutes are considered pending until approved by
Council.
6.
ELECTRONIC
BALLOTING PROCEDURES (Top)
(Contents)
6.1. General
·
The EVP shall determine when electronic balloting
is required.
6.2. Resolution
·
The author of an issue
for Council consideration shall present the issue in resolution form.
6.3. Discussion Period
·
The EVP shall send the resolution, in electronic form, to
Council for an online discussion. The discussion period shall be
determined by the EVP and generally shall run ten (10) days.
6.4. Ballot
·
At the end of the discussion period, the EVP shall
prepare an electronic ballot, to be sent to the Council for voting. The time
span for the Council to vote on the ballot shall be set by the EVP.
6.5. Ballot Results
·
The EVP shall notify Council of the final ballot
results
·
The EVP shall send the ballot as presented, the
voting record, and the ballot results to the Secretary for inclusion in the
official records of the Region.
·
Electronic ballots shall be ratified at the next
scheduled Council meeting.
7.
ELECTIONS (Top) (Contents)
7.1. General
·
This
section pertains to the election of the EVP; the AWSA National Directors and
the alternate AWSA National Director; and USA-WS Director and alternate USA-WS
Director.
·
The
election shall be conducted by official ballot.
Such ballot will be published on the Midwest Region website; published
in the Midwest Regional Guide and/or published by other means determined by
Council.
·
The
official ballot will indicate the names of the nominees submitted by the
Nominating Committee and will provide space for write-in candidates.
·
Write
in candidates must meet the qualification requirements of the position. To be considered an official write in
candidate, the individual must notify the EVP of their intent to run for a
position on the Council no later than ten (10) days prior to the summer Council
meeting.
·
Ballots
shall be submitted in writing.
Electronic ballots are valid when electronic voting is authorized by
Council.
·
Council
shall determine when and how electronic voting will be used.
7.2. Nomination Procedures
·
A Nominating committee composed of at least three
(3) members from the Region shall be appointed by the EVP no later than sixty
(60) days after the summer council meeting. As far as practical, the members of
this
committee should geographically represent the Region.
·
The
Nominating Committee shall attempt to secure two qualified and willing
candidates for each position being contested.
·
The
nominating Committee shall submit the slate to Council 30 days prior to the
Winter Meeting.
7.3. Teller Committee Procedures
·
A
Tellers committee of at least three (3) members from the Region shall be
appointed by the EVP no later than sixty (60) days prior to the Annual Council
Meeting. The EVP shall designate the
committee chair.
·
A
roster of full members eligible to vote shall be obtained by the Tellers
Committee from USAWS. The EVP shall
provide the Tellers Committee with the list of associate members eligible to
vote.
·
To
be valid, ballots must be received by the Tellers Committee as follows:
o
Written
ballots submitted in person must be received by 2:00 pm on Saturday of the
Regional Tournament
o
Absentee
ballots submitted in writing must be received at the designated address by 5pm
on the date designated by the Council, generally the Tuesday before the
Regional Tournament.
o
Electronic
ballots must be received by 5:00 pm on the date designated by the Council,
generally the Tuesday before the Regional Tournament.
·
The
Teller’s Committee shall ascertain that ballots are valid and make a count of
the ballots. The Chair has the responsibility for
safekeeping of the ballots.
·
The
winners of the elections shall be announced at the annual Membership meeting.
8.
APPOINTMENTS (Top) (Contents)
8.1. Council Officers
·
The EVP shall appoint a treasurer and secretary,
for one-year terms.
8.2. Other Appointments
·
The EVP shall appoint a regional record coordinator,
for a one-year term.
·
The EVP shall appoint a regional guide editor, for
a one-year term.
·
The EVP shall appoint a webmaster, for a one-year
term.
9.
COMMITTEE
ASSIGNMENTS (Top) (Contents)
9.1.
National Committees
·
The EVP shall recommend, and the Council shall
approve, Region members as candidates to serve on all AWSA Standing National
Committees, except the Executive Committee.
9.2.
Regional Committees
·
Nominating committee- see Elections-Nominating
Procedures.
·
Tellers committee- see Elections-Teller Committee
Procedures.
10.
AWSA
& USA-WS DIRECTOR QUALIFICATIONS (Top) (Contents)
10.1.
AWSA
National Director Qualifications
·
Mandatory Qualifications of Candidates for Board
membership:
·
In addition, they must meet two (2) of the
following qualifications:
·
Desirable Qualifications: In addition, the following background factors
are to be considered as desirable for Board membership, and are to serve as
guidelines for Regional Elections:
10.2.
USA-WS
Director Qualifications
·
The candidate will be required to meet the
qualifications for ASWA National Director.
·
In addition the candidate must have served no less
than two (2) full years on the AWSA Sport Discipline Board, as a voting member,
prior to election to the USA-WS Board per USA-WS Bylaws
11.
11.1.
General
·
A regional website will be maintained for the
purpose of promoting water skiing in the Region and to provide timely and
relevant information to members of the Region.
11.2.
Advertising
·
Advertising shall be allowed on the regions web
site and rates shall be determined by the Webmaster and EVP with final approval
by Council.
·
Advertising rates-tbd
12.
REGIONAL
GUIDE (Top) (Contents)
12.1.
General
·
If the regional guide is
published in hardcopy, a copy will be sent to all Midwest AWSA members.
·
Council shall
establish event announcement and advertising fees.
·
The regional
guide shall be posted on the regional web site.
12.2.
Event
Announcement Fees
·
AWSA
Sanctioned Events
o
Event
announcement fees are included in the regional sanction fee.
o
Sanction
fees must be paid at the time the guide announcement is submitted.
o
Event
announcements must be submitted by the due date to be included in the guide.
·
Non AWSA
Sanctioned Events
o
Tournaments
or events not sanctioned by the Region (ie ABC, NSSA, NCWSA, WSWD, AKA, AWA,
etc) will be charged the following fees for an announcement similar to the AWSA
sanctioned event announcement.
o
$100 NSSA
o
$75 ABC
o
$60 AKA, AWA,
o
$30 NCWSA, NWL, WSDA, etc
·
A
$25 late fee is due for announcements and/or payments received after due date,
generally Jan 1.
12.3.
Advertising
·
Council shall
set regional guide advertising rates.
·
Standard
Rates:
o
$30 Business Card
o
$100 Ľ page
o
$200
˝ page
o
$350 full page.
·
Advertising must be
furnished camera ready and is the responsibility of the advertiser.
13.
JUNIOR
DEVELOPMENT (Top) (Contents)
13.1.
·
The Midwest
Junior Elite Team will be selected annually at the Midwest Regional Tournament.
·
The
Midwest Team consists of 12 members and 4 alternates (8 girls & 8 boys).
·
The Team
shall be selected from Girls/Boys 2&3 skiers with at least one-year
eligibility remaining.
·
Selection is
based upon the combined NOPS score of the Regional Tournament performance and
the skier’s best score from an additional performance during the ski year.
·
Skiers are responsible
for submitting their “additional” best score(s) to registration by Saturday
noon of the Regional Tournament. The submittal must be from one of the
following sources: properly signed AWSA
Water Ski Athlete Performance Record; copy of the official scorebook; or
print out of the skier page from the National Ranking List.
·
The first
selection for each division is the skier with the highest NOPS in three
events. The second and third selections
are skiers with highest NOPS in a single event.
Should a single event skier be the overall skier, the skier with the
next highest NOPS will be selected to the Team.
13.2.
·
The Midwest All-Star Team will be chosen
and announced at each Regional Tournament.
·
The team will consist of six members and
one alternate comprised of Boys and Girls 2 and 3.
·
To be eligible for the Regional All-Star
Team, the skier must:
o
be
a
o
be
a member of USA Water Ski and in good standing
o
be
a current skier in Boys 2, Boys 3, Girls 2 or Girls 3
o
be
committed to attending and skiing in the Nationals
·
The skier’s NOPS points will be used for
the selection process. Skiers will be chosen based on their regional seeding as
60 percent and their regional performances as 40 percent. The strongest
three-event athletes will be chosen first, followed by two-event athletes and
then single event athletes. Each of the four divisions will be represented on
the team, with gender distribution at either 3/3 or 4/2.
·
Members of the 12-member National Junior
Team and members of any other national or international teams are not
eligible. Members of the 24 member
National Junior Development team are eligible.
13.3.
·
The Midwest
Junior Team shall be selected annually at the Midwest Regional Tournament.
·
The Team
shall consist of all Girls/Boys 1-3 skiers that compete in the Midwest Regional
Tournament.
13.4.
·
The USA Water Ski code of conduct applies to junior skiers selected to
the Midwest Region Elite and All Star teams.
13.5.
Junior
Development Awards:
·
Correct Craft Award
o
The
recipient shall be selected annually at the Midwest Regional Tournament.
o
The
recipient shall be the Girl or Boy with the highest NOPS score at the Midwest
Regional Tournament.
·
Jeff McCullough Award
o
The
recipient shall be selected annually at the Midwest Regional Tournament.
o
The
recipient Girl or Boy with the highest NOPS scores after the Correct Craft
award (if the recipient of the Correct Craft Award is a girl then the
McCullough Award would go to a boy or vice versa) at the Midwest Regional
Tournament.
·
Junior Most Improved Awards
o
Objective: To give more awards to juniors, especially to
those who may not have medaled but have improved substantially in their skiing
efforts.
o
Most
improved awards will be given in all three events to all junior divisions.
o
Athletes
must be in a division for one year in order to compare results
o
The
regional championship seeding score from the current ski year will be compared
with the same seeding score of the previous ski year to determine improvement.
o
A
skier would only receive the award once in a division. However, this is up to
the discretion of the region’s chairperson.
o
Ties
will be broken by giving it to the older skier or if the same age, by giving
both of them an award.(an extra one would need to be ordered and distributed
later).
o
The
region’s committee will decide if every junior is eligible or if only those who
do not medal at the regional championships will be eligible. (In large regions, excluding the medalists
from these awards spreads more awards to more skiers. However, smaller regions may not have enough
skiers in a particular division to do this.)
o
The
awards will be given out at the junior development party or whenever the
committee of the region feels is appropriate.
14.
FINANCIAL (Top) (Contents)
14.1.
Fund
Balance
·
The
Region should maintain a fund balance of 1.5 times the average of the proposed
budget for the current fiscal year and the actual expenditures for the prior
two fiscal years.
14.2.
Investment
Policy
·
All moneys
shall be kept in interest bearing accounts insured by an agency of the Federal
Government or other appropriate insurance.
14.3.
Financial
Statements
·
The Treasurer shall
prepare a financial
report and accompanying budget in a format acceptable to Council for approval at the winter meeting.
·
The financial report and
budget shall be made available to the membership within 30 days of Council
approval.
14.4.
Reimbursement
of Expenses
·
Expenses
shall be reimbursed when: 1) the item is
budgeted, or if not budgeted, approved by the EVP and a majority of the National
Directors; 2) proper documentation submitted, i.e. invoice and 3) approved by the
Treasurer.
·
EVP expenses
shall be approved by a National Director.
14.5.
Volunteer
Travel Expenses
·
Council shall consider reimbursement of travel
expenses as part of the annual budgeting process. Reimbursement is limited to
travel to attend AWSA meetings as Regional representatives, subject to the
following guidelines:
o
The
EVP, AWSA National Directors, USA-WS Director, and the IAC and Rules committee representatives
may be reimbursed up to $300 annually for documented travel expenses.
o
Other National Committee representatives or Regional
members traveling on Regional business may be reimbursed up to $300 annually
for documented travel expenses, if budgeted or approved in advance by the EVP.
o
Regional and National Tournament Officials shall not
be reimbursed for travel expenses
o
Mileage
will be reimbursed at the mileage rate allowed for charitable tax deductions.
14.6.
Junior
Development Clinics
·
The Region
will reimburse each state federation for expense shortfall up to $250 each year
for conducting a junior development clinic in their state.
·
State
federations must submit expense documentation to the Treasurer for
reimbursement.
14.7.
AWSA
Official Clinics
·
The Midwest
Region will reimburse each clinic host for expense shortfall up to $100 for conducting a sanctioned AWSA
Officials clinic. This includes drivers,
judges, scorers, safety and technical clinics.
·
Combined clinics qualify
for a multiple reimbursement, except for combined judges/scorers clinics. Combined judges/scorers clinics may qualify
for multiple reimbursements with prior EVP approval.
·
Clinic hosts must submit
expense documentation to the Treasurer for reimbursement.
15.
MISCELLANEOUS (Top) (Contents)
16.1.
APPENDIX I
16.2.
APPENDIX II
Standard Bid Form for the Regional
Tournament
16.3.
APPENDIX
III Regional Tournament Checklist
16.4.
APPENDIX
IV Awards
ATTACHMENT
1
WINTER
COUNCIL MEETING
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
SUMMER
COUNCIL MEETING
REGIONALS
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER
DECEMBER
This award may be presented to a rated Judge, Driver, Scorer, Safety or Technical official each year at the Midwest Regionals. The purpose is to reward an official, who through unselfish hard work and dedication, contributes above the call of duty to the successful completion of the tournament.
The administration of the award will be carried out by an AWSA National Director for the Midwest Region. This includes counting of the ballots, unless he or she is a possible recipient, in which case a registrar will count he ballots.
The Chief Judge will not be allowed to receive this award and no one may vote for themselves. To prevent this, each person must sign their ballot. If a ballot is received unsigned, it will be voided.
The selection will be made by majority vote of the following:
The following is a basis for determining recipient.
1. A judge/driver/scorer/safety/technical official who outstandingly represents
himself/herself and AWSA.
2. A judge/driver/scorer/safety/technical official who exhibits selfless dedication
hard work, and compassion.
3. A judge/driver/scorer/safety/technical official willing to work with all tournament
personnel.
4. A judge/driver/scorer/safety/technical official who is willing at all times to accept
extra burdens and challenges.
5. A judge/driver/scorer/safety/technical official who shows complete impartiality.
Keep these factors in mind as you work the tournament so that you will be ready
to vote by noon Sunday. Please turn your votes into Award Committee Chairman.
I vote for:________________________________________________________
Signature:_______________________________________________________
This award may be presented to anyone each year at the Midwest Regionals. The purpose is to reward any person, who through unselfish hard work and dedication, volunteers above the call of duty to the successful completion of the tournament.
The administration of the award will be carried out by an AWSA National Director for the Midwest Region. This includes counting of the ballots, unless he or she is a possible recipient, in which case a registrar will count the ballots.
There are no restrictions to receive this award but no one may vote for themselves. To prevent this, each person must sign their ballot. If a ballot is received unsigned, it will be voided.
The selection will be made by majority vote of all appointed and assigned officials/workers using numeric order of importance below.
1. Anyone who shows outstanding sportsmanship.
2. Anyone exhibiting selfless dedication hard work and compassion.
3. Anyone willing to work with all tournament personnel.
4. Anyone who helps to encourage others.
5. Anyone who accepts extra burdens and challenges.
Keep these
factors in mind as you work the tournament so that you will be ready to vote by
I vote for:__________________________________________________
Signature:________________________________________